Insight & operations
Team and roles
The whole shop in one account, each with the right access.
A shop is a team, and Gearboxed runs on roles: owners and admins manage the shop, members get on with the work. You add people by email, set whether each is a member, admin or owner, and every screen keeps everyone to it. Give each mechanic an hourly rate and their time turns into real labor cost on every job they touch.
Your crew, in the system
Invite by email
Add a mechanic or manager by email; they get an invitation and join with the role you set.
Three clear roles
Member, admin or owner, enough to control who can change what, without an HR manual.
Change roles anytime
Promote or demote from a dropdown as responsibilities shift.
Remove in a click
Someone moves on? Take them off the org with a confirm.
Everyone sees the right thing
Admins run the team
Admins and owners invite people, set roles and manage the shop's settings.
Members get to work
Members see the invoices, work orders and inventory they need, without the keys to settings.
Enforced everywhere
Every screen and every action checks the person's role for real, not just by hiding a button.
Labor rates that do the math
A rate per mechanic
Set each team member's hourly rate once.
Straight into job costs
That rate flows into every work order they touch, so labor cost is real, not estimated.
Change it and costs follow
Update a rate and the affected job costs recompute, history keeps the rate that applied at the time.
How it works
- 1
Send an invite
Enter an email and pick a role; Gearboxed sends the invitation.
- 2
They accept and join
One click from the email and they're in, with exactly the access their role allows.
- 3
Set their rate
Add a mechanic's hourly rate and their labor flows into job costs automatically.
The result: the right people see the right things, and every hour on a work order is costed at the rate that mechanic actually earns.