Invoices & inventory
Suppliers
Every vendor you buy from, organized without the busywork.
You don't build a supplier list. It builds itself. The first time a vendor turns up on an invoice, Gearboxed adds them, and every invoice and purchase after that is matched back to the same record by name, even when the spelling drifts. What you get is a clean directory of who you buy from, tied to the parts and prices behind each one, without you keeping it by hand.
Your supplier list, built as you go
Every vendor in one place
Name, email, phone, address and account number for each supplier you deal with.
Created from your invoices
A supplier the system hasn't seen is added automatically the first time it appears on an invoice.
Add one yourself
Enter a vendor by hand in seconds, account number and notes included.
Find them fast
Type-ahead search jumps to any supplier by name or email.
Matched, not duplicated
Smart name matching
“ACME Inc.” and “Acme Incorporated” are recognized as the same vendor, so your list stays clean.
One row per vendor
Find-or-create by name keeps a single record for each supplier instead of a pile of near-duplicates.
Email optional
Cash vendors with no email are handled without a fight.
Linked to the invoice
Every supplier is tied to the invoices and purchases it's on, so the history is right there.
Tied to your parts, easy to manage
Which vendors carry a part
Each part shows every supplier you've bought it from, pulled from your purchase history.
Supplier on every purchase
Manual or invoiced, each stock buy records who you bought it from, right there on the part.
Pick and create in one step
Adding stock? Choose a supplier from autocomplete, or create a new one without leaving the form.
Edit or remove anytime
Update any detail, or remove vendors you no longer use, one at a time or in bulk, with history kept intact.
How it works
- 1
They add themselves
Most suppliers appear on their own, created from the first invoice they send.
- 2
Matched every time after
Name matching links each new invoice and purchase to the right existing vendor.
- 3
You keep the list tidy
Edit details, add the odd vendor by hand, and remove the ones you've dropped.
The result: a supplier list you can trust for a price check, a warranty question or a return, and one you never had to keep up yourself.