Insight & operations
Notifications & alerts
The things you'd forget to check, checked for you.
A shop runs on dozens of small deadlines: a warranty about to lapse, a work order due tomorrow, an invoice that didn't get read. Gearboxed watches all of it every day and tells you the moment something needs attention: by email for warranty deadlines, right in the app for everything else, so you catch it while there's still time to act.
Warranties, watched automatically
Three checkpoints before it's too late
You get an email when a part's warranty is about to expire, again in its final week, and again on the day it ends.
Everything you need in one email
Each alert links straight to the part and shows its terms, location and expiry date.
Claims stay in view
Any claim already filed on the part shows right in the same alert, so you're not chasing the story in two places.
Runs by itself, every day
The check runs automatically across every part in stock, so nobody has to remember to look.
Day-to-day alerts, right in the app
Work orders coming due
See it in your notification bell when a work order is scheduled soon, or flagged the moment it's overdue.
Invoice extraction complete
Know the moment a batch of invoices finishes reading, ready for your review.
Invoice extraction failed
Hear about it just as fast when one doesn't go through, so it never sits unnoticed.
Vehicle sync issues caught early
If a telematics connection stops syncing, you're told right away instead of finding out from stale odometer data.
Set up once, by whoever needs it
Everyone chooses their own alerts
Each team member turns on only the notification types that matter to their role, from their own account settings.
Owners and admins covered from day one
Owners and admins are automatically enrolled in every alert when they join, so nothing is missed while the team gets set up.
Settings that follow each shop
Part of more than one shop? Your alert choices are set separately for each one.
In French and English
Every alert, in the app or by email, speaks whichever language each person set for their account.
How it works
- 1
Gearboxed watches your shop
Every day, it checks warranties and work orders for approaching deadlines, and reacts instantly to extraction and sync failures.
- 2
You're told the moment it matters
An email lands for warranty deadlines; everything else shows up in your notification bell with an unread count.
- 3
Choose what reaches you
Turn any alert type on or off from account settings. What you see is up to you.
The result: deadlines and failures get caught the day they happen, not the day someone happens to notice.