Maintenance & vehicles
Vehicles and tracking
Every vehicle's history, cost and mileage, without the clipboard.
A vehicle is only as manageable as what you know about it. Gearboxed keeps each one's full picture: its specs, its odometer synced straight from Geotab, every part and work order it's ever seen, and what it's all cost. Cost per kilometre, kilometres since the last service, the next job on the calendar, the numbers that tell you which vehicles to watch are worked out for you, not chased down.
Every vehicle on file
The whole spec sheet
Make, model, year, VIN, plate and type, each vehicle's details in one place.
Odometer that reads itself
Connect Geotab and the odometer and engine hours sync on their own, no walking the yard with a clipboard.
You see the connection
The provider and the last sync time are right there, so you know the numbers are fresh.
Pinned to a diagram
Give a vehicle its own diagram so work-order parts and tasks land on the right spot of the vehicle.
Its whole service history
Every part it's carried
A running list of parts installed on the vehicle, cost, supplier, warranty and the work order that put them there.
Every job, by status
Planned, in progress, on hold, done or cancelled, all this vehicle's work orders in one view.
Every task, who and when
The full task log across all its jobs, with who completed each and the labor time it took.
Nothing lost to time
Even removed and replaced parts stay in the history, so the record is complete.
What the vehicle really costs
Total spend, parts and labor
A single figure for everything the vehicle has cost, split into parts and labor.
Cost per kilometre
Divide that spend by the synced odometer and you get real cost-efficiency, vehicle by vehicle.
Kilometres since last service
See how far it's run since its last completed job, the cue for the next one.
What's coming up
The date of the next planned work order, so nothing sneaks up on you.
Manage the fleet
Add and edit in seconds
Create a vehicle with all its details, and change anything later.
Find any vehicle
Search the whole fleet by name, make, model, plate or VIN.
Remove without losing history
Retire a vehicle with a soft delete, so its records stay intact.
How it works
- 1
Add the vehicle
Enter its details once, or connect Geotab to pull odometer and engine hours automatically.
- 2
Work builds the history
Every work order, part and task on the vehicle is recorded against it as you go.
- 3
The picture adds up
Total cost, cost per kilometre and service intervals are worked out for you, always current.
The result: you can answer "what has this vehicle cost us, and what does it need next?" in seconds, for any vehicle in the fleet.