Insight & operations
Invoice search
Find any invoice by a part number, a supplier or a word on it.
The invoice you need is always the one you can't find: the part number on it, the supplier, the price you paid two years ago. Gearboxed makes the contents searchable, not just the filename. Every page is read and every line item pulled out, so you can look up a part number or a phrase and land on the exact invoice, with the match highlighted. No folders, no tags, just the answer.
Find any invoice by what's in it
Search the line items
Look up a part number or a description and land on every invoice that carried it.
Search the text, not just the name
The full text of every invoice is read and searchable, so you find it by what it says, not by what the file was called.
By supplier or filename too
Search by who sent it, the vendor on it, or the original filename, whatever you remember.
Straight to the line
Matches highlight where they were found on the invoice, so you're reading the right line in seconds.
Every invoice, organized
One filterable list
Pending, processed, credit, rejected, archived, filter the whole invoice history by status in a click.
Sort and scan
Order by date, supplier or amount to find what you're after without a search at all.
Nothing buried
Years of invoices stay a search away, not lost in an inbox or a filing cabinet.
Built on what's already captured
Every page, read for you
Every PDF is read end to end, so its words are text you can search, not a flat picture.
Line items already pulled out
Supplier, quantities and descriptions are pulled out at extraction, ready to search and filter.
No extra tagging
You don't file or label anything, the content becomes searchable the moment an invoice is in.
How it works
- 1
Invoices come in
Extracted from your inbox or uploaded, each invoice is read and its lines pulled out.
- 2
Everything's searchable
The text, part numbers and supplier details become searchable automatically.
- 3
You just search
Type a part number, a supplier or a word from the invoice and land on it, highlighted.
The result: what did we pay, from whom, and where's the proof? Two years of paperwork answers in seconds, without anyone remembering a filename.